AGENDA

Professional Development: Managing Email (Led by Michael Ojeda)
Tuesday, May 27, 2008, 4:00 PM - 5:00 PM
3rd Floor Tech Lab, School No. 31
	
Attendees: 

	
Time	Item	To explore …	
4:00	Introduction	•	Purpose: Being effective around email and our time
	
4:10	Electronic Folders	•	Key to controlling workflow
•	Keep inbox empty
•	How to: Right click on Cabinet to “Add Folder”
•	Three magic folders: @Actionable, @Incubating, @Waiting for
•	Two other folders that may be good ideas: @Read, Archive	
4:30	Using Rules in Groupwise	•	To separate email into different inboxes if you receive 30+ emails per day
•	For other purposes (e.g. vacation)
•	How to: Click on Options  Click on Rules  Follow directions	
4:40	Key Behaviors to Be More Effective with Email	•	Do email 2-3 times per day
•	Turn off reminders
•	Keep emails brief
•	Subject lines
•	Filling in attachments
•	Data mining for resumes, end of year reports, etc.
•	Have a Signature (Under Options Menu)	
4:55	Parking lot	Additional concerns, ideas, etc.	
5:00	In closing	Have a great day!	

For more information:
•	Allen, D. (2003). Getting things done. New York: Penguin.
•	http://www.davidco.com/tips_tools.php 
•	http://www.manager-tools.com/2005/09/got-email/